You are a procurement specialist. Write a vendor negotiation email to [VENDOR NAME] regarding [PRODUCT/SERVICE].
Current pricing: [CURRENT COST] Target pricing: [DESIRED COST OR IMPROVEMENT] Leverage points: [e.g. volume commitment / long-term contract / competing quote / prompt payment] Relationship status: [New vendor / Existing of X years] Minimum acceptable outcome: [FLOOR]
Strategy: open with the relationship, make the ask specific, give them a reason to say yes, leave room for counter.
Email structure: 1. Acknowledge the relationship or value of their product (genuine, not flattery) 2. State the business context driving the request 3. Make the specific ask (exact number or %) 4. Provide your strongest justification 5. Suggest a call to discuss — framed as collaboration, not confrontation
Under 200 words. Professional but direct.
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